Setup and Configure E-mail Accounts in Microsoft Outlook 2007

Posted by: Minal Agarwal , on 5/9/2009, in Category Outlook 2007
Views: 77534
Abstract: Before you could actually start using Outlook to send and receive mails, you need to setup and configure your email account. Let us learn that in this article.
Setup and Configure E-mail Accounts in Microsoft Outlook 2007
Whenever you launch Microsoft Outlook 2007 for the first time, it will prompt you to configure an email account if not already done. Before we take a look at configuring an account, we will explore different types of email accounts that you can configure.
Microsoft Outlook supports Microsoft Exchange, POP3, IMAP and some HTTP email accounts. To set up your account manually, you need to gather configuration information from your ISP. But for most accounts Microsoft Outlook automatically detects and configures the email account as soon as you enter your email address and password. For Microsoft Exchange users Outlook automatically identifies your network credentials.
What is a profile?
A profile consists of accounts, settings and data files that contain information about your emails. A profile is created for you when you run Microsoft Outlook 2007 for the first time and the same profile runs every time you start Outlook. Though you can create multiple profiles and choose which profile you want to logon with. This is a handy feature, when you need to access multiple email accounts or when many users use the same computer. We will see how to create multiple profiles later in this article.
You can also add multiple email accounts to one Outlook profile. For instance you can configure an Exchange account, an HTTP account and so on. Though there is no limit on how many email accounts a profile can contain, any single profile can contain only one Microsoft Exchange account.
Add a POP3, IMAP or HTTP email account
 
I. To add an account to Outlook for the first time.
1.    Start > Microsoft Outlook 2007 or double click on the shortcut installed on your desktop.
 
2.    When you run Microsoft Outlook 2007 for the first time, Outlook will display a Welcome screen. The Startup wizard will let you configure an e-mail account.
 
3.    Click Next to move to the ‘Add New E-mail Account’ window.
Add New Email Account
 4.    Enter your Name, E-mail address (along with the domain name) Password and Retype Password. Check the box for ‘Manually configure server settings or additional server types’ if you would like to configure your e-mail account manually. Else click on Next.
NOTE: Next button will be activated only when you fill in the account information.
 
5.    Microsoft Outlook 2007 will then automatically configure e-mail server settings.
Configuring Email Account
 6.    When you get a message that says your e-mail account is successfully configured (shown above), click on Finish to launch Microsoft Outlook 2007. Outlook will take a couple of minutes to update all your e-mails. If not automatically done, click on the Send/Receive button on the ribbon or go to Tools > Send/Receive > Send/Receive All.
NOTE: If Outlook is unable to configure your account automatically, click on Back and choose to configure it manually.
7.    Your account is now completely set up.
II. To add another account to a new profile.
1.    Close your Outlook session.
 
2.    Open Control Panel, double click on Mail. The Mail icon in the control panel will only be active if you have installed Microsoft Outlook and have accessed it at least once.
 
3.    Click on ‘Show Profiles’.
 
Show Profiles
 
4.    In the Mail window, click Add.
 Add New Profile 
5.    You would then be prompted with the ‘New Profile’ dialog box shown below.
 
New Profile
 
6.    Then follow step 3 onwards given under topic ‘I. To add an account to Outlook for the first time.’
NOTE: You can follow these steps to create multiple profiles in Microsoft Outlook 2007
III. To add an account to currently open profile
1.    Go to Tools > Account Settings.
 
2.    Click on ‘New’ and Outlook will prompt the ‘Add New E-mail Account’ window.
 
3.    Choose the type of account you want to configure. Then follow step 4 onwards given under topic ‘I. To add an account to Outlook for the first time.’
IV. To add another account to an existing profile.
1.    Close Outlook session.
 
2.    Open Control Panel, double click on Mail. The Mail icon in the control panel will only be active if you have installed Microsoft Outlook and have accessed it at least once.
 
3.    Click on ‘Show Profiles’.
 
4.    In the ‘Mail’ dialog box, choose the profile in which you want to add another e-mail account and click on Properties. Outlook will now prompt the ‘Mail Setup’ window as shown below.
 
Email Account Settings
 
5.    Click on ‘E-mail Accounts’ to open the ‘Accounts Settings’ window.
 
6.    Choose ’New’ and in the ‘Add E-mail Account window’ choose the type of account you want to configure. Then follow step 4 onwards given under topic ‘I. To add an account to Outlook for the first time.’
Conclusion
This article will enable you to configure your e-mail account in Microsoft Outlook 2007. Now you can setup multiple e-mail accounts and classify them under different profiles for ease of use.

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Minal Agarwal, Expression Web MVP, MCDST, works as a freelance web designer (SaffronStroke) working on Expression Web, Photoshop and other Graphical tools. As a hobby, she also runs a famous Food site called Foodatarian.com. Follow her on twitter @ saffronstroke


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User Feedback
Comment posted by ashish fugat on Thursday, April 26, 2012 2:11 AM
i want to configure 2email accounts on one single profile..
as i can add only one exchange per each profile.. so i want to add second email id as POP please help in this?
Thanks
Comment posted by Kanhaiya Prasad on Monday, June 10, 2013 7:49 AM
We want to use single email account for sending in map multiple email account in outlook 2007. please reply as early as possible.
Comment posted by hayat ullah on Sunday, December 22, 2013 7:11 AM
sir idont aunderstand what is mean by incoming mail server and out going server how to find our incoming and out going mailserver plz reply

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