Navigating the Microsoft Word 2007document

Posted by: Minal Agarwal , on 5/29/2007, in Category Word 2007
Views: 48554
Abstract: It is often required to navigate within the document you are currently working on. In this article we will look into the traditional ways as well as explore some in-built navigation tools to move through the document.

While working with a document, navigating to different parts of the same document is frequently necessary. You can use your keyboard, mouse or the helpful navigation tools provided right inside Word 2007. So let’s get started!


Using the Keyboard


When you use the up and down arrows, the cursor keys; each time you press the down arrow you move down line by line. Similarly you can move back up, line by line using the up arrow and left or right using the left and right arrows. This again would be a character by character movement. So this can be a very slow way to move around your document.

Page Up and Page Down keys

To move quickly through the various pages that is screen by screen you can use the Page Up and Page Down keys to navigate forward and backwards. Every time you press the Page Up or Page Down keys you would be able to view a screen full of information. This need not be the whole page, but a screen full each time.

Ctrl+ Page Down would take you to the top of next page and Ctrl+ Page Up would always take to the top of previous page.

Home and End keys

Home and End keys are used to move to the beginning and to the end of the line.

To move to the end of the document press Ctrl+ End and to move up to the beginning of the document press Ctrl+ Home. You can check the status bar for the page number where you are taken to.

Wheel Mouse 

If you have a mouse that has a little scrolling wheel in the centre, you can use this wheel to scroll through your pages. Using this wheel you can scroll much quickly. This wheel scroll is equivalent to using the scroll bars.

Scroll Bars

You all know the scroll bars. The vertical scroll bar is shown on the right hand side of the window stretched from top to bottom and if you cannot see the whole width of the page then you can see a horizontal scroll bar at the bottom of the window stretching from left to right.

When you click on the down arrow on the scroll bar you move a line at a time and a click on up arrow on the scroll bar would move you up line by line. But it’s important to notice that this doesn’t move your cursor but your view of the document. Same is the case with the Wheel mouse. If you try to type some text it will be entered on the position where your cursor is, even if you have scrolled to a different page. For instance, if you cursor is on page one and you have scrolled to the last page using the scroll bar or wheel mouse, and you enter some text, it will be inserted on the first page where your cursor is. So you need to remember to click on the page where they want to edit.

There is a button in the scroll bar which allows you to scroll up and down as you move it. But if you click above or below this button in the scroll bar then you would navigate screen full up and down at a time.

Browse by Object 

Down below in the status bar you will find three buttons. The double arrow upwards and double arrow downwards are same as Ctrl+ Page Up and Ctrl+ Page Down. That is you would be taken to the top of the page, it could be the next page or previous page depending upon the combination of the keys. Also note that in this case the cursor moves too. In between these two double arrows you can find a circle and when you hover over your mouse it, it says ‘Select Browse Object (Alt+ Ctrl+ Home)’. When clicked on it following more options are available.


MS Word 2007 Browse by Object options



These options include; Go To, Find, Browse by Edits, Browse by Heading, Browse by Graphic, Browse by Table, Browse by Field, Browse by Endnote, Browse by Footnote, Browse by Comment, Browse by Section and Browse by Page. Default option selected is Browse by Page. This tool is very neat if the document is very long and contains many objects. So if you set this option to ‘Browse by Table’, the double arrows would enable you to navigate to all the tables in your document.


After reading this article you would have learnt the various methods and shortcuts for navigating within your document.


This article has been editorially reviewed by Suprotim Agarwal.

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Minal Agarwal, Expression Web MVP, MCDST, works as a freelance web designer (SaffronStroke) working on Expression Web, Photoshop and other Graphical tools. As a hobby, she also runs a famous Food site called Follow her on twitter @ saffronstroke

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Feedback - Leave us some adulation, criticism and everything in between!
Comment posted by Anonymous on Wednesday, February 27, 2008 6:33 PM
Thank you for your help and details.
Comment posted by Boimah K. Gray on Thursday, November 18, 2010 10:49 AM
Thank for the update of office but needs too make it as simple as u think so student will understand.
Thanks for your understand.
      Boimah K. Gray